How project managers can use gen AI to work smarter and faster

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How project managers can use gen AI to work smarter and faster

Gen AI is a type of AI that’s capable of creating new content. You can use gen AI tools to complete both practical and creative tasks. As a project manager, you might use gen AI tools to:

  • Create a template for any project artifact, including project plans, project timelines, and communication plans.

  • Create, organize, and outline agendas, meeting notes, and task trackers.

  • Create content, like emails, project plans, presentation ideas, and executive summaries.

  • Simplify daily tasks, like automatically summarizing task progress, identifying potential issues, and sending personalized updates to team members.  

  • Transcribe or summarize meetings and meeting notes.

Basic guidelines for responsible use of generative AI

AI tools have their share of limitations. To use generative AI responsibly, make sure to: 

  • Review generative AI outputs carefully for accuracy and usefulness.

  • Disclose your use of generative AI.

  • Consider the privacy and security implications of using generative AI, and avoid entering sensitive information.

  • Apply a human-in-the-loop approach, as AI should always serve as a complement to our human skills and abilities.

Note: This list is not exhaustive. Be sure to check your company’s policies on the use of generative AI.

AI in action: real-world applications in project management

In this lesson, you learned how a real project manager harnesses AI technology in their role at Google. Ben shared how gen AI tools like Gemini can help you:

  • Quickly and effectively draft a project charter that clearly defines the project and outlines how to reach key goals.

  • Identify potential risks that could get in the way of your project’s timely completion, and brainstorm ways to address them.

  • Streamline communication with stakeholders by summarizing project information and drafting emails or other outreach.

  • Make project meetings and Sprint Retrospectives more efficient and productive with automatic note-taking, recaps, transcripts, planning assistance, and more.

  • Coordinate projects across multiple teams using NotebookLM, a powerful tool for research, knowledge organization, and content generation.

  • Try these examples out yourself using Gemini or another gen AI tool, and keep experimenting to uncover new ways to apply AI to your role and responsibilities. With help from AI, you can spend less time on repetitive, routine tasks and devote more of your energy and attention to leading teams, navigating challenges, and delivering successful projects.

Resources for more information

If you’re interested in learning more, please visit the following resources:

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